1 Overview

The treasurer has the primary responsibility of overseeing the management and reporting of the organization’s finances.

2 Duties

• Sit as a decision making member of the board of directors
• Participate in all matters related to the sound management and fiscal responsibilities of the society
• Ensure the accuracy of the accounting records to both content and form
• Report the financial position of the Society to the board of directors
• Provide advice to the board of directors on all financial matters
• Ensure that accurate financial records are provided to the accountants at the end of the fiscal year for preparation of the Financial Statements
• Assist production and festival teams with guidance in accounting matters
• Prepare the budget for the next fiscal year
• Report the financial position of the Society to the members at the AGM.

3 Working with the Bookkeeper and Other Members

• Supervise the bookkeeper in the monthly tasks
• Review the bank statements
• Review the financial statements and adjust when necessary
• Post the yearly adjusting entries
• Assist in the reimbursement of members out of pocket costs
• Assist with the recording and reconciling of production advances
• Request information from all concerned in the preparation of the annual and production budgets
• Review costume, bar and rental managers financial reports
• Ensure that all government reports are filed

There is to be no disposal or sale of any asset of Powerhouse Theatrical Society, without the express permission of a department head or director. There are no exceptions to this policy. This includes but is not limited to props, sound equipment, lighting equipment, tools or costumes.